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9 Smart Office Solutions & Rising Trends to Watch in 2022

There’s no denying the impact that technological innovations like artificial intelligence and smart solutions have been having on businesses.

Everybody is switching to these at a very rapid rate, and there are good reasons for this.

Our focus today is on smart office technology trends on the rise and how they’re helping businesses flourish.

What Is a Smart Office?

A smart office is a workplace that has been outfitted with emerging technologies that make it more efficient and productive.

This includes features like automation and remote control doors, hot-desking apps, analytics, and smartboards.

By utilizing these tools, employees can work more efficiently and collaboratively via virtual meetings.

Companies can improve their bottom line by reducing costs and increasing efficiency. In addition, smart office technology creates a more comfortable and productive work environment for employees, and this boosts business operations.

A modern smart office. Source: ArchiExpo
A modern smart office. Source: ArchiExpo

5 Reasons for the Smart Office Shift

So, what’s with all these Smart Office? There are many good reasons for shifting your office setup to a smart one. They include the following.

An open plan smart office. Source: Estel
An open plan smart office. Source: Estel

1. Automation Increases Efficiency

Smart office automation refers to the use of technology to streamline office tasks and improve efficiency. This can involve everything from automating simple tasks like appointment scheduling and email management to more complex processes like customer relationship management (CRM) and data analysis.

There are many benefits of implementing smart office automation solutions in the workplace.

Perhaps the most obvious benefit is that it can save employees a significant amount of time and effort by automating repetitive or tedious tasks. This can lead to increased productivity and allow employees to focus on more important tasks.

2. Conducive Working Environment

A conducive working space is one that is comfortable and allows employees to work productively in person. Smart office technology creates such an environment by providing flexible, individualized spaces and increasing productivity.

These flexible individualized spaces allow employees to have a space that suits their needs and preferences. This can lead to increased productivity as employees are more comfortable and can better focus on their work.

Smart office technology also increases productivity by providing features that help employees work more efficiently.

3. Improved Security

One way to improve office security is by using smart office solutions. They include features like smart door locks and automated security lights that restrict access for unauthorized people in co-working spaces.

These features enhance safety for employees and valuable equipment.

They’re designed to keep out intruders and can be controlled remotely. This means that you can unlock your door from anywhere in the world.

Smart door locks in smart offices can also be programmed to allow certain people access to the office, such as employees, delivery personnel, and contractors.

Automated security lights are another great way to improve security in smart offices. They’re designed to turn on when someone approaches the office or when there’s movement inside the office.

This helps to deter criminals and can also help employees feel safe when they’re working late at night.

4. Multi-Functional Spaces

There are many benefits of implementing smart office solutions in the workplace. One of the key advantages of a smart workplace is the creation of multi-functional spaces.

This allows for greater customization in terms of regulating office temperature and lighting.

By having a more efficient and effective way to control these elements in smart offices, businesses can create a better environment for their employees.

This can lead to increased productivity and employee satisfaction levels amongst staff as they handle their project management tasks.

5. Insights from Analytics

One way to cut costs in an office space is to use solutions that allow them to gain insights from data analytics. By analyzing booking apps and similar mobile applications for meeting rooms and other common spaces, businesses can get a better understanding of how their employees are using these spaces to increase productivity even on a tight budget.

This information can then be used to make more informed decisions about how smart offices can be designed for better space utilization and employee productivity.

Smart office solutions can also help businesses save money on energy consumption and other services. By monitoring employee activity and environmental conditions, smart office systems can automatically adjust lighting and temperature settings to reduce operating costs in a smart office setup.

9 Smart Office Solutions & Rising Trends to Watch in 2022

The following are the top 9 smart office solutions and rising trends to watch out for in the real estate and office industry in 2022.

1. Smart Glass

One of the biggest benefits of using customized smart glass in the office is that it can help to improve communication and employee experience.

With smart glass in office buildings and real estate, employees can easily see who is available and who is busy. This can help to minimize distractions and allow employees to focus on their work.

Another benefit of using smart devices of this kind in the office is that it can help to create a more modern look with a smooth transition feel in meeting rooms and the rest.

Smart glass can be used to create partitions between work areas or to cover up unsightly areas of the office.

Dimming smart glass benefits office spaces. Source: SmartGlassVIP
Dimming smart glass benefits office spaces. Source: SmartGlassVIP

2. Digital Door Locks

It wasn’t too long ago that a ‘smart office’ consisted of nothing more than a few people crowded around a single desktop computer.

Today, however, the use of smart technology in the workplace is becoming increasingly commonplace.

A good smart office has a good security system. This not only keeps your business safe from intruders but also eliminates the need for keys that can be easily lost or stolen.

A smart door lock improves security. Source: DigitalLocks
A smart door lock improves security. Source: DigitalLocks

3. Smart Desks and Smart Furniture

Smart Desks and Smart Furniture are office furniture that has been designed to be used in conjunction with smart technology in spaces like meeting rooms.

For example, many Smart Desks feature built-in office gadgets and connected devices like computer monitors, speakers, and microphones that can fit in most office spaces.

Additionally, they come equipped with smart sensors that can detect when someone is in the vicinity. This information can be used to automatically adjust the temperature, lighting, and other conditions in the office to optimize comfort well being, boost productivity, and make the office smart.

Smart desks use modern technology to improve lifestyle. Source: Housely
Smart desks use modern technology to improve lifestyle. Source: Housely

4. Smart Conference Rooms

Smart Conference Rooms are rooms that have been designed to be used in conjunction with smart technology like video conferencing software. Information like this can be used to make conditions in the meeting room better and to optimize the well-being and productivity of employees.

Setting up video conferencing software in every meeting room can change how you handle your business.

Smart conference rooms are ideal for remote and hybrid workplaces. Source: Linkedin
Smart conference rooms are ideal for remote and hybrid workplaces. Source: Linkedin

5. Occupancy Monitoring

Occupancy monitoring is one of the best smart office features that users sensors to track usage patterns, the number of people, or empty desks in a given space like a smart meeting room. This information can then be used to adjust things like lighting and temperature.

There are many benefits to using occupancy monitoring in the workplace.

  • It can help save and conserve energy.
  • It helps improve productivity by tracking how people use working and meeting spaces.
  • It can help create a more comfortable environment.
Occupancy monitoring systems help businesses monitor “hotspots”. Source: Pressac
Occupancy monitoring systems help businesses monitor “hotspots”. Source: Pressac

6. Lighting and Temperature Control

There are many benefits to using smart lighting and temperature control in the workplace. For one, daylighting architecture can help save energy.

By adjusting the light and temperature according to occupancy levels, businesses can save a lot of energy over time in their smart buildings.

Lighting and temperature control can also help improve productivity, especially in video conferencing. This creates a comfortable working environment.

Finally, lighting and temperature control can help create a more sustainable workplace. With this energy-saving solution, businesses can reduce their environmental impact and reduce costs.

Smart lights are cost-efficient. Source: Architizer
Smart lights are cost-efficient. Source: Architizer

7. Corporate Digital Signage

Digital signage is a type of electronic display that is used to show information, advertising, or other content. There are many benefits to using digital signage and other technologies in the workplace.

  • It can help improve communication.
  • Improves productivity by displaying advertisements that can help keep workers motivated to work smarter.
  • It’s a great solution for creating a professional image for several companies and businesses.
Corporate offices can benefit from digital signage too. Source: Kusoft
Corporate offices can benefit from digital signage too. Source: Kusoft

8. Gamification

Gamification is the use of game thinking and game mechanics in non-gaming contexts to engage users.

At its core, gamification is about motivation and engagement.

It’s a way to make activities more fun and engaging with things like mobile apps, which can result in a better employee experience. And when it comes to the workplace, that can mean big benefits.

Gamification is good for workplace morale. Source: EntreprenuerHandbook
Gamification is good for workplace morale. Source: EntreprenuerHandbook

There are many reasons to consider using gamification as a smart office approach for modern corporate offices.

  • Improves employee productivity and engagement.
    Employees who use gamification techniques at work report feleing more engaged and productive.
  • Helps employees learn new skills more quickly.
    When learning is fun and engaging, employees are more likely to retain information and put it to use.
  • Promotes healthy competition among employees.
    Competition can be a great motivator when it’s channeled in the right way.

9. Sustainability

There’s a big push these days to make our workplaces more sustainable to reduce the carbon footprint with smart office design options.

High performance buildings are taking the architectural world by storm.

And for a good reason – sustainability offers a ton of benefits for businesses that are based in different locations.

Sustainable spaces are the future of architecture. Source: ChargeSpot
Sustainable spaces are the future of architecture. Source: ChargeSpot

Here are just a few:

  • Sustainable technology makes good financial sense.
    Eco-friendly practices tend to be more energy-efficient, which saves businesses money in the long run.
  • Sustainability creates a healthier workplace.
    It reduces the use of harmful chemicals and pollutants. Businesses can create a safer and more comfortable work environment for their employees.
  • Smart office sustainability attracts and retains top talent.
    Job seekers are looking for companies that share their values when it comes to sustainability and related technology.

Conclusion

So, are you convinced by the way smart offices work and the benefits they bring?

If so, visit Chiefway to learn more about how to make your office smart and implement this switchable smart glass technology in your regular or remote work life. 

If you have any questions about how to get smart glass for office spaces, feel free to contact us at any time.

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